Documenting important processes for your business and employees is critical to the overall success of the business. This is no different than privacy and security documentation for your business. Having the proper documentation for your business will help with client/vendor questionnaires, insurance for your business, and knowing how secure data is.
There are multiple pieces of data privacy and security documentation that your business needs. Documentation does differ from industry to industry, but many of the critical documents are universal across the board. I’ve outlined some of these critical documents below:
IT Security Policy
Document that lays out the internal security policies of how the business uses, stores, and processes data. May include other policies such as Clean Desk, Remote Working, Responsible Parties, etc.
Disaster Recovery Plan
Set of policies and procedures on how to enable the recovery of vital infrastructure and systems following a disaster. The important portion of this document should outline critical processes and how long each process can be down in order for your business to recover.
Business Continuity Plan
Documented plan and process of creating systems of prevention and recovery to deal with potential threats to a company. In addition to prevention, the goal is to enable ongoing operations during the execution of disaster recovery.
Data Classification Policy
Policy document to classify different types of data into separate categories in order to understand “sensitivity”. These classifications could include levels such as Public, Sensitive, Private, Top Secret, etc.
Incident Response Plan
A planned set of instructions to help IT detect, respond to, and recover from data privacy or security incidents. These types of plans address issues like cybercrime, data loss, and service outages.
Risk Management Policy
Policy document that aims to provide guidance regarding the management of risk to support the achievement of corporate objectives.
Keeping your documentation current is essential so that critical pieces of the business are known to all. The worst thing that can happen is an employee walks out the door and nothing is documented. Consider this a major issue to the data privacy and security documentation.
If you feel you don’t have the proper documentation or where to start, contact CyberData Pros and we can help. It is not only important to have the proper documentation for the business, but to also keep it updated. Let us help put together a plan and carry out it out to keep your business in full compliance.